how to add header and page number

Add and remove headers and footers in Pages on Mac

You can add headers and footers—fields at the top and bottom of a page that can include text, images, page numbers, the page count, and the date and time—to your document and then set where you want them to appear.

Note: Before you begin, find out whether you're working in a word-processing or page layout document. There are some differences in how you format headers and footers for each type of document.

Add headers and footers in a word-processing document

Click in a page where you want to add headers and footers.

Note: If your document has multiple sections and you intend to use different headers or footers for some sections (for example, different chapters in a book), select a page in the section you're adding this header or footer to; otherwise, you can add the header or footer to any page.
Move the pointer over the top or bottom of the page until you see the three header or footer fields, then click one (you can use any combination of fields to complete your header or footer).

If you don't see the fields, turn on headers and footers for the document (click in the toolbar, click the Document tab at the top of the sidebar, then select the Header and Footer checkboxes).
Type your text, or click the Insert Page Number pop-up menu and choose a numbering style.

Note: If you already added page numbers in another section, you don't see the Insert Page Number pop-up menu. Instead, click in the toolbar and choose Page Number.
To set the distance from the top and bottom page margins, click in the toolbar, click the Document tab at the top of the sidebar, then click the arrows or enter values in the Top and Bottom fields (below the Header and Footer checkboxes).
To set header or footer behavior for each section, click the Section tab at the top of the Document sidebar, then choose any of the following:
- Hide on first page of section: Hide the header or footer on the first page. If the document has more than one section, the setting applies only to the first page of this section.
- Match previous section: Use the same headers and footers from one section to the next. Deselect this checkbox if you want to use different headers and footers for this section.
- Left and right pages are different: When this checkbox is selected in a document using facing pages, the headers and footers on left and right pages can be different. See Set up facing pages.
To change the font, font size, color, and alignment of header and footer text, select the text, then use the controls in the Format sidebar.

If a button is dimmed, that format can't be applied to the selected text.

If the text in your header or footer is too long to fit in a field, the field adjusts to allow for the longer text. However, if there is text or a page number already in one of the fields, the original field limits apply. Try putting text in the header and the page number in the footer, for example, to avoid cutting off the text.

Add headers and footers in a page layout document

Move the pointer over the top or bottom of a page until you see the header or footer area, then click any of the three fields (you can use any combination of the fields).

If you don't see the fields, turn on headers and footers for all pages in the document (click in the toolbar, then select the Header and Footer checkboxes).
Type your text, or click the Insert Page Number pop-up menu and choose a numbering style.

Note: If you already added a page number on another page, you don't see the Insert Page Number pop-up menu. In this case, click in the toolbar and choose Page Number.
To format headers and footers, do any of the following:
- Use different headers and footers for left and right pages: If your document uses facing pages and you want to enter different information on left and right pages, select the "Left and right pages are different" checkbox. See Set up facing pages.
- Set the distance from the top and bottom page margins: Click the arrows or enter values in the Top and Bottom fields (below the Header and Footer checkboxes).
- Show or hide the header and footer for a single page: Click in a corner of the document (so nothing is selected), click in the toolbar, then select or deselect the "Show header and footer" checkbox to show or hide the header and footer on this page.
- Use the same headers and footers from one page to the next: Click in a corner of the document (so nothing is selected), click in the toolbar, then select, select the "Show header and footer" checkbox (if it isn't already selected), then select the "Match previous page" checkbox.

Add an image to a header or footer

Click anywhere in a header or footer field to place the insertion point.
Click in the toolbar, then choose an image from Photos or another source.
Drag the selection handles on the image to resize it.

You can also copy and paste an image into the header and footer.

Delete headers or footers in a document

Turning headers or footers off removes the content from all headers and footers in your document.

In the Document sidebar, click the Document tab.
Deselect the Header or Footer checkbox.

Note: If you change your mind, press Command-Z on your keyboard to add the deleted text back. Simply selecting the checkbox again won't retrieve the deleted text.

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